Display the AutoFilter Criteria Applied to a Data Set in a Cell in Excel - UDF

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This free Excel UDF (user defined function) allows you display the filter criteria that has been applied to a data set in Excel. This means that it will output, in text, the actual criteria used to filter the data. This allows you to quickly and easily know what criteria you are using to filter your data set.

This is a great function to use if you often filter data, especially if you then disseminate the filtered results to others who might want to know what you used to filter the data. This is also easy to use since you only have to input the cell reference of the header to the filtered data in order to return the criteria for the filter. It is probably best to put this function in a cell directly above the filter header so that it is easy to locate and understand.

Where to install the macro:  Module

UDF to Display the AutoFilter Criteria Applied to a Data Set in a Cell in Excel

Function AUTOFILTERSHOWCRITERIA(Header As Range) As String

Dim strCri1 As String
Dim strCri2 As String

Application.Volatile

With Header.Parent.AutoFilter

With .Filters(Header.Column - .Range.Column + 1)

If Not .On Then Exit Function


strCri1 = .Criteria1

If .Operator = xlAnd Then

strCri2 = " AND " & .Criteria2

ElseIf .Operator = xlOr Then

strCri2 = " OR " & .Criteria2

End If


End With

End With


AutoFilter_Criteria = UCase(Header) & ": " & strCri1 & strCri2

End Function










How to Install the Macro
  1. Select and copy the text from within the grey box above.

  2. Open the Microsoft Excel file in which you would like the Macro to function.

  3. Press "Alt + F11" - This will open the Visual Basic Editor - Works for all Excel Versions.  Or For other ways to get there, Click Here.

  4. On the new window that opens up, go to the left side where the vertical pane is located. Locate your Excel file; it will be called VBAProject (YOUR FILE'S NAME HERE) and click this.

  5. If the Macro goes in a Module, Click Here, otherwise continue to Step 8.

  6. If the Macro goes in the Workbook or ThisWorkbook, Click Here, otherwise continue to Step 8.

  7. If the Macro goes in the Worksheet Code, Click Here, otherwise continue to Step 8.

  8. Close the Microsoft Visual Basic Editor window and save the Excel file. When you close the Visual Basic Editor window, the regular Excel window will not close.

  9. You are now ready to run the macro.


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