Count The Number of Words in a Cell or Range of Cells in Excel - UDF

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Count words in cells with this user defined function (UDF). This UDF allows you to count the number of words that are within one cell or a range of cells. The word count is determined by the number of spaces in the cell(s) - this means that this function will not correctly count the number of words if your words are separated by something other than a space, such as a dash, underscore, period, etc. Also, multiple consecutive spaces might throw the result of this function off. This is something to be aware of but, in most cases, this function will work just fine right off the bat.

If you use something other than a space to separate or delimit words within a cell, then look for the other count words function on this site; this other udf will allow you to specify your own delimiter / separator.

Where to install the macro:  Module

UDF to Count The Number of Words in a Cell or Range of Cells in Excel

Function COUNTWORDS(rRange As Range) As Long

Dim rCell As Range
Dim Count As Long

For Each rCell In rRange

 lCount = lCount + Len(Trim(rCell)) - Len(Replace(Trim(rCell), " ", "")) + 1

Next rCell

COUNTWORDS = lCount

End Function








How to Install the Macro
  1. Select and copy the text from within the grey box above.

  2. Open the Microsoft Excel file in which you would like the Macro to function.

  3. Press "Alt + F11" - This will open the Visual Basic Editor - Works for all Excel Versions.  Or For other ways to get there, Click Here.

  4. On the new window that opens up, go to the left side where the vertical pane is located. Locate your Excel file; it will be called VBAProject (YOUR FILE'S NAME HERE) and click this.

  5. If the Macro goes in a Module, Click Here, otherwise continue to Step 8.

  6. If the Macro goes in the Workbook or ThisWorkbook, Click Here, otherwise continue to Step 8.

  7. If the Macro goes in the Worksheet Code, Click Here, otherwise continue to Step 8.

  8. Close the Microsoft Visual Basic Editor window and save the Excel file. When you close the Visual Basic Editor window, the regular Excel window will not close.

  9. You are now ready to run the macro.


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