Filter Data to Show the Top 10 Items from a Data Set in Excel - AutoFilter

This Excel macro filters data in Excel in order to display the top 10 items from the data set. The macro uses the autofilter feature and xltop10items operator in Excel. The top 10 items from a list applies to number formatting in Excel and means the top ten highest values or numbers within the list.

This is a good way to narrow down results in Excel in order to better analyze large sets of data. To use the macro you only need to update the field and range numbers and apply them to your data set in Excel.

How Filter Macros Work

All of the elements below often appear within autofilter macros.

Range

• This should be the start of the data set, table, or list which you would like to filter. This can also be the entire range reference to the table. For example, if the table was from cell A1:D450, you could put that as the range or you could put A1 as the range. You can do this because the autofilter feature in Excel will automatically try to determine the total range which you would like to filter.

Field

• This is the number of the column within the data table that you would like to filter. The first field (1) is the very first column in the data set that will be filtered. This means that if your data starts in column B and your range is Range("B1") and you want to filter based on column D, you would put 3 in for the field.

Criteria

• This is the criteria by which you would like to filter. Some of the macros have symbols within the quotation marks after this argument and those symbols (such as <,>,*,?, etc.) should be left where they are in order to retain the functionality of the macro.

Operator

• You will not have to change this. This is simply the way to perform different types of filter features in Excel.

Where to install the macro:  Module

Excel Macro to Filter Data to Show the Top 10 Items from a Data Set in Excel - AutoFilter

Sub AutoFilter_Top_10_Items()

Range("A1").AutoFilter Field:=1, Criteria1:="10", Operator:=xlTop10Items

End Sub

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