Filter Data to Show the Bottom X Percent of the Data Set in Excel - AutoFilter

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This free Excel macro filters data to display the bottom X percent of the data set in Excel. This is a great macro to use when you need to analyze subsets of data in Excel in order to better view the data.

This macro allows you to determine the percent of data which you would like to view from the bottom of the filtered list or data set. To change the percentage of the data you view, simply replace the "#" with the desired percentage. This number should be a whole number and not in decimal form.

How Filter Macros Work

All of the elements below often appear within autofilter macros.

Range

  • This should be the start of the data set, table, or list which you would like to filter. This can also be the entire range reference to the table. For example, if the table was from cell A1:D450, you could put that as the range or you could put A1 as the range. You can do this because the autofilter feature in Excel will automatically try to determine the total range which you would like to filter.

Field

  • This is the number of the column within the data table that you would like to filter. The first field (1) is the very first column in the data set that will be filtered. This means that if your data starts in column B and your range is Range("B1") and you want to filter based on column D, you would put 3 in for the field.

Criteria

  • This is the criteria by which you would like to filter. Some of the macros have symbols within the quotation marks after this argument and those symbols (such as <,>,*,?, etc.) should be left where they are in order to retain the functionality of the macro.

Operator

  • You will not have to change this. This is simply the way to perform different types of filter features in Excel.

Where to install the macro:  Module

Excel Macro to Filter Data to Show the Bottom X Percent of the Data Set in Excel - AutoFilter

Sub AutoFilter_Bottom_X_Percent_Items()
'Replace the "#" sign with the bottom percentage of items you would like to have displayed

Range("A1").AutoFilter Field:=1, Criteria1:="#", Operator:=xlBottom10Percent

End Sub




How to Install the Macro
  1. Select and copy the text from within the grey box above.

  2. Open the Microsoft Excel file in which you would like the Macro to function.

  3. Press "Alt + F11" - This will open the Visual Basic Editor - Works for all Excel Versions.  Or For other ways to get there, Click Here.

  4. On the new window that opens up, go to the left side where the vertical pane is located. Locate your Excel file; it will be called VBAProject (YOUR FILE'S NAME HERE) and click this.

  5. If the Macro goes in a Module, Click Here, otherwise continue to Step 8.

  6. If the Macro goes in the Workbook or ThisWorkbook, Click Here, otherwise continue to Step 8.

  7. If the Macro goes in the Worksheet Code, Click Here, otherwise continue to Step 8.

  8. Close the Microsoft Visual Basic Editor window and save the Excel file. When you close the Visual Basic Editor window, the regular Excel window will not close.

  9. You are now ready to run the macro.


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