Send Emails through Outlook using Email Addresses from Excel and text from Word

Add to Favorites
This macro allows you to send an email to a list of recipients through excel. The email will be sent through Outlook and the list of recipients is in excel. The message or body of the email is a word document located anywhere on your computer. The entire macro is run through excel and the email addresses used are listed in excel.

When you run the macro, you will select a word document from your computer to be the body of the email and then from there, the macro will send an email through Outlook to all emails listed in excel. The emails MUST be listed vertically; they must be in individual cells but only in one column, going up and down.

You need two defined names for this macro to work:

subjectcell will be the name of the cell that contains the title of the email.

tolist should be the name of the first cell in a column where the email addresses are located.           This cell should be the first email address in a vertical list with all other emails listed           below that one in the column.

Where to install the macro:  Module

Send an email through Outlook using text from Word

Sub SendOutlookMessages()

'This macro will send an email through Outlook to a list of
'recipients whose emails are in excel. The body of the email comes
'from a word document which you will choose from your computer
 Dim OL As Object, MailSendItem As Object
 Dim W As Object
 Dim MsgTxt As String, SendFile As String
 Dim ToRangeCounter As Variant

 SendFile = Application.GetOpenFilename(Title:="Select MS Word " & _
     "file to mail, then click 'Open'", buttontext:="Send", _

Set W = GetObject(SendFile)
  MsgTxt = W.Range(Start:=W.Paragraphs(1).Range.Start, _
  Set W = Nothing

 Set OL = CreateObject("Outlook.Application")
 Set MailSendItem = OL.CreateItem(olMailItem)
 ToRangeCounter = 0

 For Each xCell In ActiveSheet.Range(Range("tolist"), _
     ToRangeCounter = ToRangeCounter + 1
 Next xCell

 If ToRangeCounter = 256 Then ToRangeCounter = 1

With MailSendItem
     .Subject = ActiveSheet.Range("subjectcell").Text
     .Body = MsgTxt

     For Each xRecipient In Range("tolist").Resize(ToRangeCounter, 1)
         RecipientList = RecipientList & ";" & xRecipient
     Next xRecipient
     .To = RecipientList
 End With

 Set OL = Nothing

End Sub

How to Install the Macro
  1. Select and copy the text from within the grey box above.

  2. Open the Microsoft Excel file in which you would like the Macro to function.

  3. Press "Alt + F11" - This will open the Visual Basic Editor - Works for all Excel Versions.  Or For other ways to get there, Click Here.

  4. On the new window that opens up, go to the left side where the vertical pane is located. Locate your Excel file; it will be called VBAProject (YOUR FILE'S NAME HERE) and click this.

  5. If the Macro goes in a Module, Click Here, otherwise continue to Step 8.

  6. If the Macro goes in the Workbook or ThisWorkbook, Click Here, otherwise continue to Step 8.

  7. If the Macro goes in the Worksheet Code, Click Here, otherwise continue to Step 8.

  8. Close the Microsoft Visual Basic Editor window and save the Excel file. When you close the Visual Basic Editor window, the regular Excel window will not close.

  9. You are now ready to run the macro.

Excel Forum