Display the AutoFilter Criteria Applied to a Data Set in a Cell in Excel - UDF

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This free Excel UDF (user defined function) allows you display the filter criteria that has been applied to a data set in Excel. This means that it will output, in text, the actual criteria used to filter the data. This allows you to quickly and easily know what criteria you are using to filter your data set.

This is a great function to use if you often filter data, especially if you then disseminate the filtered results to others who might want to know what you used to filter the data. This is also easy to use since you only have to input the cell reference of the header to the filtered data in order to return the criteria for the filter. It is probably best to put this function in a cell directly above the filter header so that it is easy to locate and understand.

Where to install the macro: Module

UDF to Display the AutoFilter Criteria Applied to a Data Set in a Cell in Excel


					
					Function AUTOFILTERSHOWCRITERIA(Header As Range) As String
Dim strCri1 As String

  Dim strCri2 As String


 Application.Volatile


 With Header.Parent.AutoFilter
 With .Filters(Header.Column - .Range.Column + 1)


 If Not .On Then Exit Function
 

  strCri1 = .Criteria1
 If .Operator = xlAnd Then
 strCri2 = " AND " & .Criteria2
 ElseIf .Operator = xlOr Then
 strCri2 = " OR " & .Criteria2
 End If
 

  End With
 End With
 

  AutoFilter_Criteria = UCase(Header) & ": " & strCri1 & strCri2
End Function

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How to Install the Macro

Select and copy the text from within the grey box above.

Open the Microsoft Excel file in which you would like the Macro to function.

Press "Alt + F11" - This will open the Visual Basic Editor - Works for all Excel Versions. Or For other ways to get there, Click Here.

On the new window that opens up, go to the left side where the vertical pane is located. Locate your Excel file; it will be called VBAProject (YOUR FILE'S NAME HERE) and click this.

If the Macro goes in a Module, Click Here, otherwise continue to Step 8.
1. Go to the menu at the top of the window and click Insert > Module
2. Another window should have opened within the Visual Basic Editor's window. Within this new window, paste the macro code. Make sure to paste the code underneath the last line of anything else that is in the window.
3. Go to Step 8.

If the Macro goes in the Workbook or ThisWorkbook, Click Here, otherwise continue to Step 8.
1. Directly underneath your excel file called VBAProject(your file's name here), click the Microsoft Excel Objects folder icon to open that drop-down list.
2. Then, at the bottom of the list that appears, double-click the ThisWorkbook text.
3. A new window inside the Visual Basic Editor's window will appear. In this new window, paste the code for the macro. Make sure to paste this code underneath the last line of any other code which is already in the window.
4. Go to Step 8.

If the Macro goes in the Worksheet Code, Click Here, otherwise continue to Step 8.
1. Directly underneath your excel file called VBAProject(your file's name here), click the Microsoft Excel Objects folder icon to open that drop-down list.
2. Within the list that appears you will see every worksheet that is in that excel file. They will be listed as such: Sheet1(NAME OF SHEET HERE) and under that will be Sheet2(NAME OF SHEET HERE). Select the sheet in which you want the macro to run and double-click that sheet.
3. A new window inside the Visual Basic Editor's window will appear. In this new window, paste the code for the macro. Make sure to paste this code underneath the last line of any other code which is already in the window.
4. Repeat steps b and c for every sheet you want the macro to work in. Putting the macro in one sheet will not enable it for any other sheets in the workbook.
5. Go to Step 8.

Close the Microsoft Visual Basic Editor window and save the Excel file. When you close the Visual Basic Editor window, the regular Excel window will not close.

You are now ready to run the macro.