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List All Files from a Directory into Excel
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Get a list of all files from a directory into an Excel worksheet. This allows you to navigate to anywhere on your computer and have a listing of the files within the directory output into Excel.
This macro works by allowing you to visually navigate through your computers directories until you find the one you want and then, when you click the OK button, all files from that directory will be output into Excel. Each file will also have its file extension output along with it.
A second column of data is output by default that includes the size of the file in bytes. To stop that from appearing, comment-out that line of code under where it says to do so in the code.
Note: when you run this macro, no files will appear in the directories; this is due to the fact that you are selecting a directory instead of individual files.
Where to install the Macro: Module
Sub GetFileNames()
Dim xRow As Long
Dim xDirect, xFname
Dim Dest As Range
'Change this to put the data in a different place in the workbook.
'ActiveCell places the data in the currently selected cell and below.
Set Dest = ActiveCell
With Application.FileDialog(msoFileDialogFolderPicker)
.InitialFileName = Application.DefaultFilePath & "\"
.Title = "Select a folder"
.Show
If .SelectedItems.Count <> 0 Then
xDirect = .SelectedItems(1) & "\"
xFname = Dir(xDirect, 7)
Do While xFname <> ""
Dest.Offset(xRow) = xFname
'remove the next line to prevent displaying the file size (in bytes)
Dest.Offset(xRow, 1) = FileLen(xDirect & xFname)
xRow = xRow + 1
xFname = Dir
Loop
End If
End With
End Sub
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How to Install the Macro
- Select and copy the text from within the grey box above.
- Open the Microsoft Excel file in which you would like the Macro to function.
- Press "Alt + F11" - This will open the Visual Basic Editor - Works for all Excel Versions.
Or For other ways to get there, Click Here.
For Excel Versions Prior to Excel 2007
Go to Tools > Macros > Visual Basic Editor
For Excel 2007
Go to Office Button > Excel Options > Popular > Click Show Developer tab in the Ribbon. Then go to the Developer tab on the ribbon menu and on the far left Click Visual Basic
- On the new window that opens up, go to the left side where the vertical pane is located. Locate your Excel file; it will be called VBAProject (YOUR FILE'S NAME HERE) and click this.
- If the Macro goes in a Module, Click Here, otherwise continue to Step 8.
- Go to the menu at the top of the window and click Insert > Module
- Another window should have opened within the Visual Basic Editor's window. Within this new window, paste the macro code. Make sure to paste the code underneath the last line of anything else that is in the window.
- Go to Step 8.
- If the Macro goes in the Workbook or ThisWorkbook, Click Here, otherwise continue to Step 8.
- Directly underneath your excel file called VBAProject(your file's name here), click the Microsoft Excel Objects folder icon to open that drop-down list.
- Then, at the bottom of the list that appears, double-click the ThisWorkbook text.
- A new window inside the Visual Basic Editor's window will appear. In this new window, paste the code for the macro. Make sure to paste this code underneath the last line of any other code which is already in the window.
- Go to Step 8.
- If the Macro goes in the Worksheet Code, Click Here, otherwise continue to Step 8.
- Directly underneath your excel file called VBAProject(your file's name here), click the Microsoft Excel Objects folder icon to open that drop-down list.
- Within the list that appears you will see every worksheet that is in that excel file. They will be listed as such: Sheet1(NAME OF SHEET HERE) and under that will be Sheet2(NAME OF SHEET HERE). Select the sheet in which you want the macro to run and double-click that sheet.
- A new window inside the Visual Basic Editor's window will appear. In this new window, paste the code for the macro. Make sure to paste this code underneath the last line of any other code which is already in the window.
- Repeat steps b and c for every sheet you want the macro to work in. Putting the macro in one sheet will not enable it for any other sheets in the workbook.
- Go to Step 8.
- Close the Microsoft Visual Basic Editor window and save the Excel file. When you close the Visual Basic Editor window, the regular Excel window will not close.
- You are now ready to run the macro.