# Count the Visible Rows in a Filtered List in Excel

Author: | Edits: don

How to use the COUNT or COUNTA function on a filtered list of data so that hidden rows are not included in the count.

To do this, use the SUBTOTAL() function.

### Sections:

Syntax

Count - Filtered Data

Count - Exclude Manually Hidden Rows

Aggregate Function - New Way to Count

Notes

## Syntax

``````=SUBTOTAL(2, range_to_count)
``````

2 tells the function to perform a count.

range_to_count is the range that you want to count.

### COUNTA

Use a 3 instead of a 2 to perform a COUNTA instead of just a regular COUNT.

## Count - Filtered Data

``````=SUBTOTAL(2,B4:B8)
``````

This counts the cells that are still visible, after a filter has been applied, in the range B4:B8. Result: This updates each time a filter is added or removed and also works when no filter at all is used:  Look to the next example to see how to avoid counting rows that were manually hidden.

## Count - Exclude Manually Hidden Rows

The above example does not work when rows are manually hidden - right-click a row and click Hide to manually hide a row.

To make sure the function does not count rows that were manually hidden, we must change the first argument of the function.

``````=SUBTOTAL(102,B4:B8)
``````

102 was 2 in the first example. Changing this to 102 makes the function ignore filtered data and also manually hidden data.

Nothing else was changed.

### COUNTA

If using the COUTNA feature, change the 3 to 103.

## Aggregate Function - New Way to Count

``=AGGREGATE(2,3,B5:B9)``

This is a newer more powerful version of the SUBTOTAL function that can perform more calculations and includes more calculation options.

2 is the number that says which calculation to make.

3 is the option to choose from, which includes ignoring errors and other SUBTOTAL and AGGREGATE functions.

B5:B9 is the range on which to perform the calculation.

When you input this function, you will see a list of options for the first two arguments, and they are very clear and easy to understand.

## Notes

Excel Function: AGGREGATE(), SUBTOTAL()

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Tutorial Details
Excel Function: AGGREGATE(), SUBTOTAL() 