Filter Data in Excel to Show Only the Top X Percent of that Data Set - AutoFilter

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This Excel macro filters a set of data in Excel and displays only the top X percent of that data. This means the highest X percent of that data will be displayed and you will choose which column to use to make that comparison to determine the top X percent within the macro. Also, the great thing about this macro is that you get to decide what percentage you want to use; you are not limited to just using 10 percent.

To use this macro, replace the "#" with the actual percent that you would like to display. Make sure to type the percent as a whole number and not a decimal; in other words input the percent as an integer without decimal places. Even though this macro uses the xlTop10Percent operator, that still applies when filtering for percentages other than 10 percent. The last thing to do is to adjust the range and field parameters to fit your data set or table in Excel.

How Filter Macros Work

All of the elements below often appear within autofilter macros.

Range

  • This should be the start of the data set, table, or list which you would like to filter. This can also be the entire range reference to the table. For example, if the table was from cell A1:D450, you could put that as the range or you could put A1 as the range. You can do this because the autofilter feature in Excel will automatically try to determine the total range which you would like to filter.

Field

  • This is the number of the column within the data table that you would like to filter. The first field (1) is the very first column in the data set that will be filtered. This means that if your data starts in column B and your range is Range("B1") and you want to filter based on column D, you would put 3 in for the field.

Criteria

  • This is the criteria by which you would like to filter. Some of the macros have symbols within the quotation marks after this argument and those symbols (such as <,>,*,?, etc.) should be left where they are in order to retain the functionality of the macro.

Operator

  • You will not have to change this. This is simply the way to perform different types of filter features in Excel.

Where to install the macro:  Module

Excel Macro to Filter Data in Excel to Show Only the Top 10 Percent of that Data Set - AutoFilter

Sub AutoFilter_Top_X_Percent_Items()

'Replace the "#" sign with the top percentage of items you would like to have displayed
Range("A1").AutoFilter Field:=1, Criteria1:="#", Operator:=xlTop10Percent

End Sub




How to Install the Macro
  1. Select and copy the text from within the grey box above.

  2. Open the Microsoft Excel file in which you would like the Macro to function.

  3. Press "Alt + F11" - This will open the Visual Basic Editor - Works for all Excel Versions.  Or For other ways to get there, Click Here.

  4. On the new window that opens up, go to the left side where the vertical pane is located. Locate your Excel file; it will be called VBAProject (YOUR FILE'S NAME HERE) and click this.

  5. If the Macro goes in a Module, Click Here, otherwise continue to Step 8.

  6. If the Macro goes in the Workbook or ThisWorkbook, Click Here, otherwise continue to Step 8.

  7. If the Macro goes in the Worksheet Code, Click Here, otherwise continue to Step 8.

  8. Close the Microsoft Visual Basic Editor window and save the Excel file. When you close the Visual Basic Editor window, the regular Excel window will not close.

  9. You are now ready to run the macro.


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